Records we license
Ordinary records, already sitting in your software
From email and files to chat and tickets, every system is a separate yes or no. Even one can be enough.
Check my estimateRecords, by system
Microsoft 365 or Google Workspace mailboxes holding years of exchanges.
Files and drives
The shared drives where your quotes, plans, procedures and sheets live.
Chat
Threads in Slack or Teams where questions get asked, answered and settled.
CRM
Notes on accounts, moves through the pipeline and follow ups.
Help desk
Each ticket, from the first report through to the fix.
Project tools
Boards, tasks and status updates from actual projects.
ERP and finance
Order, purchasing and invoicing workflows.
Code
For software teams, repositories and their code reviews.
Why the ordinary matters
To train and test models, AI labs license genuine business records. Public text shows how people write. Business records show how people work: who asks whom, what gets checked, which steps come first and how a problem ends.
This is why routine and even messy records are the whole point. Picture a customer complaint, a colleague checking the order and a manager approving a credit, all in one thread. Labs cannot find that sequence in public.
Signs of a stronger record set
- More history. Of the two answers that change your estimate, years in business is one.
- More people. Team size is the second answer. A larger team in shared systems leaves a fuller record.
- Continuity. Records that stayed in one system for years, rather than being scattered or deleted.
- Variety. More than one connected system, like email alongside a CRM and help desk.
Records you may exclude
All of it is optional. Scoping lets you exclude a department, mailbox, date range, shared drive or full system. Before anything is shared, sensitive data within your included records is excluded or de-identified.
Client and patient records of law, accounting and healthcare practices stay out, and scope for those practices is decided with you and your counsel.
Unsure what you hold?
Most owners are not, and that is fine. No inventory is needed to begin. There are only three questions in the estimate. After that, a specialist from License Your Data calls within minutes to book a 15-minute call, under NDA, where your systems get mapped. No password or file is requested, and what enters the de-identified copy is your decision afterwards.