Your safeguards
You set the boundary, and your originals stay inside it.
Before they reply, owners ask about originals, passwords, the sample, placeholders, NDA and cost. Here are direct answers.
Check my estimateWhat owners ask before replying
- Does anyone need our logins?
- No. Nobody asks for, or receives, a password or login.
- What does it cost?
- Nothing at all. It is free for you, and an estimate does not obligate you.
- Do our originals leave our systems?
- No. Originals never leave your systems. License Your Data prepares a de-identified copy of what is in scope.
- Can we leave things out?
- Yes. Any system, folder, client or matter, with no reason needed.
- Is the process under NDA?
- Yes. Everything starts under NDA.
- Do we get to review anything first?
- Yes. You approve a sample of the prepared copy. Nothing is shared before that.
- How do you deal with names?
- Placeholders replace names and identifiers, covering people, clients, companies, addresses and account numbers.
What de-identification means
De-identification swaps the details that point to a person or account, such as names, email addresses, phone numbers and account numbers, for placeholders. What remains is how the work went: requests, steps and decisions.
The sample shows you the result before you give approval. If a record cannot be cleaned to your standard, it just stays out.
Your call to leave out
You can leave out any department, mailbox, folder, client, matter, date range or entire system. There is nothing to justify. If you are unsure about a set of records, leaving it out is always an option.
A common approach is to start small with a system or two, then broaden scope after reviewing the sample.
Always out
- Client records of law and accounting practices.
- Patient records of healthcare providers.
- Customer account data at financial firms, and policyholder data at insurers.
- Whatever you have not signed off on.
Law, accounting and healthcare
If you run a law, accounting or healthcare practice, scope is settled with you and your counsel, and client or patient data is kept out. We give no legal advice, and we never tell a practice that licensing is permitted for it.
The details you give us
What you type into the estimate form is used to prepare your estimate and to contact you about it. Full detail is in the Privacy Policy, and you can opt out on the Do not sell or share page.